Get Help with OSHA Recordkeeping and Reporting for 2020

It’s that most wonderful time of the year, AGAIN, when we are required to prepare the OSHA 300 log, post Form 300A by February 1st, and keep it posted through the last day of April, for all to see. If your company employs more than 10 people or is responsible for more than 10 employees, you are required by law to prepare and post the log.

Guidance from Gary Jones, EHS Director at Printing United Alliance is available here, to help printers determine whether any COVID-19 illnesses are reportable and to provide general guidance on the coronavirus as it relates to OSHA compliance.

Here is a short summary of the criteria issued by OSHA:

Under OSHA’s recordkeeping requirements, COVID-19 is a recordable illness, and thus employers are responsible for recording cases of COVID-19, if:

  1. The case is a confirmed case of COVID-19, as defined by the Centers for Disease Control and Prevention (CDC);
  2. The case is work-related as defined by 29 CFR § 1904.5; and
  3. The case involves one or more of the general recording criteria set forth in 29 CFR § 1904.7.

A couple of points regarding the criteria is that all three of the conditions must be met to make it a recordable case. OSHA provides some guidance regarding factors to consider in determining if a case is “work-related”. The “general recording criteria” refers to death, days away from work, restricted work or transfer to another job, medical treatment beyond first aid, or loss of consciousness.

Who Needs to Complete OSHA 300 Form: Any printing operation that has or had at any time in 2020 more than 20 full time employees is also required to submit their data electronically. The deadline for electronic submission of 2020 data is March 2, 2021.

OSHA created the Injury Tracking Application (ITA) which employers use to electronically submit data from their completed OSHA Form 300A. Click on the red “Launch ITA” to get started. The data submission process involves four steps:

  1. Creating an establishment (logging back in if you did this last year)
  2. Adding 300A summary data
  3. Submitting data to OSHA
  4. Reviewing the confirmation email

If you have no injuries or illnesses to report or very few, it will be easier to manually input your data on the site instead of uploading a csv file.

PIA’s OSHA Recordkeeping and Reporting Webinar (about 40 minutes long) will review the correct preparation of the OSHA 300 log. It’s not a good idea to record every illness or injury that occurs. The webinar will include a detailed review of the entry criteria.

PIA’s On Demand Safety Training Webinars offer more flexibility and convenience, especially when training new employees, temporary employees, or training in smaller groups.

Twenty-two webinars are available (including five in Spanish language), free for PIA members. View the list of training topics below and visit our webinar page for more information.

Contact Printing Industries Alliance at (800) 777-4742 or with any questions.

  • Control of Hazardous Energy (Lockout/Tagout) (English and Spanish versions)
  • Hazard Communication (English and Spanish versions)
  • Emergency Action Plan/Fire Protection (English and Spanish versions)
  • Powered Industrial Truck (English and Spanish versions)
  • Pallet Jack Safety (English and Spanish versions)
  • Walking-Working Surfaces
  • Ergonomics
  • OSHA Inspector: What Are They Thinking?
  • OSHA 300 Recordkeeping and Recording
  • Hearing Conservation
  • Electrical Safety Awareness
  • Bloodborne Pathogens
  • Machine Guarding
  • Back Injury Protection
  • Introduction to OSHA
  • Safety & Health Programs: They Make Good (Business) Sense!
  • Workplace Violence & Active Shooter Preparedness
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